Presentation Guidelines

Oral Presentation Guidelines

1. Presentation Duration

Each oral presentation is limited to a maximum of 15 minutes, including the questions and discussion. The programme runs in fixed time slots, so please finish within your time so that the next speaker can begin as scheduled.

2. Presentation File

• Bring your presentation on a USB flash drive, checked for viruses.
• Meet the Session Chair in your session room about 10 minutes before the session and copy your file to the conference computer.
• Use Microsoft PowerPoint (.ppt/.pptx) or PDF, unless the organisers say otherwise.

3. Backup Copy

Keep a backup copy of your presentation in your email or cloud storage, so you can open it from another device if your USB drive fails.

4. Technical Equipment

Each session room generally has an LCD projector, a projection screen, a presentation clicker, a microphone, a laptop or computer, and Microsoft PowerPoint and Adobe Acrobat Reader. Use common fonts, symbols and media formats. If you use your own laptop, test the connection before your presentation.

5. Videos and Multimedia

Embed or include every video, audio file and animation with your presentation and test them in advance.

Poster Presentation Guidelines

1. Poster Size

The maximum recommended poster size is 0.8 m wide × 1 m high (80 cm × 100 cm). Follow any extra specifications sent by the organisers. You print and bring your own poster.

2. Poster Design

Keep the poster clear, concise and easy to read from about 1 metre away. Show the research objective, methodology, main findings, conclusions and key references.

3. Poster Session

During the poster session, the presenting author stays near the poster to explain the research and answer questions.

Virtual Presentation

Accepted virtual presenters prepare a pre-recorded video (MP4), a PowerPoint presentation with voice-over, or a live online presentation. Before the conference, the organising team runs a test and sends the joining instructions.

• Laptop with headset, or desktop with webcam and microphone
• An up-to-date Chrome browser
• Pause antivirus software that may block the webcam
• A bright, quiet place with a professional background

See Video Conferencing for the full online process.